Reducing the amount of information on the slides makes the message a lot clearer. However, decreasing information overload is not the same as clarity. A clear message doesn’t always mean a shorter message.
So, what is it that makes a message clear?
Making The Message Clear for The Audience
Simply presenting less information does not guarantee coherence and understanding. Instead, what works is only presenting a few things that they really need to hear.
If your communication is clear, then it will be well received. It will not only be understood by the audience better, but it will also be used most often. Clear communication is always well received by the audience because people like seeing something that they can understand easily.
Select The Most Important Parts of The Message
Choosing the most important part of the presentation might not be that difficult. However, looking at the presentation form the audience’s perspective and picking out the parts that appeal most to them can be a bit of a challenge.
You will need to identify what the audience really came to see. And, you also need to know how to get them to your planned goals while giving them what they came for as well.
Deliver The Message Using Clear Visuals
Make each slide such that it is easy to understand visually. Start with a descriptive headline on each slide and use as little text in the actual slides as possible. Use visuals to illustrate the content of the slides as much as possible.
If you can use a simple table then use a table, otherwise only use a graph or chart to show your data clearly. Only choose the data that you must include for the audience to understand the topic.
Different visuals are used for different purposes. Graphs can be used very effectively to show comparisons, and rankings. Diagrams can be used to show sequences. Images can be used to show objects, people, and places.