Graphs made in PowerPoint are easy to change. You can add animation effects to them, and change the way they look. You can’t do all these things when you’re faced with graphs in image formatting. They may be from a printed report or a website. Some graphs may only be available in this way. If you don’t want or need to make these graphs yourself, then you’ll just have to use them the way they are. Here, we will address a few issues related to working with printed graphs.

Printed graphs - Cover - FreePowerPointTemplates

How to Get The Graph in PowerPoint?

If the graph is on paper, then you will need to scan the paper and crop the graph out of the scanned image file. You can use built-in software like MS Paint to do this. Options for cropping images are also present in PowerPoint.

If the graph is in a PDF file, then you’ll need to use a PDF viewer to get a snapshot of the graph. This feature is available in the free Adobe Reader, Foxit PDF Reader, PDF XChange viewer, and others. The snapshot button looks like a camera in most cases. This should allow you to capture the graph in the quality that it is saved in.

What to Highlight in the Graph

Look at the graph and decide what is the most important feature of the graph. Maybe it is a rising or falling trend. Maybe it is a comparatively high or low value compared to others in the same graph.

How to Animate a Printed Graph

You can’t really animate a printed graph, nor can you build it piece-by-piece as you explain it. Although, you can try to reveal parts of the graph using exit animation effects to show the graph in portions.

How to Highlight a Printed Graph

Try to make the graph appear as large as possible in the slide. This should make it easier for people to read it. You can crop the title of the graph and make it the title of the slide. Now, use a line tool to draw a line on top of the trend line you want to highlight. You can also try drawing a rectangle on top of a column in a graph to highlight that column. A thick and colored outline should make it more visible on the slide.

Image: [Public Domain] via Wikimedia Commons