You may already know how to convert PowerPoint files to PDF. If you don’t then please read this post on how to convert PowerPoint Files to .PDF format. Converting a PowerPoint file to PDF (including comments and ink markup) might seem difficult at first. But, its actually surprisingly simple once you know how to do it.
However, there are some options that most people don’t really know about. These options are usually hidden in menus and only used rarely. The option to convert a PowerPoint presentation to a PDF with comments and markup is one example. Lets find out how to include comments and markup when converting a PowerPoint presentation from PowerPoint to PDF.
What is a PDF?
The PDF format is used for sharing documents. PDF stands for Portable Document Format.
Why Convert PowerPoint Files to PDF?
PDF files can be be viewed on different devices and displays. The way the PDF document looks does not change from one device to another despite of varying hardware, operating system, screen size, etc.
PDF files are not just for text and images. They can also contain buttons, form fields, audio, and video.
How To Convert a PowerPoint Presentation into PDF With Comments and Ink Markup?
Open PowerPoint and open the file that you want to convert to PDF.
Click File to open a menu containing save options
Now, click Save As from the left hand menu
Click Browse to choose a location to save the file
Choose PDF from the list of available file formats, and click Save after naming the file and choosing its location.
After selecting PDF as the preferred file type, click the Options… button as shown below
Under Publish options, make sure to check Include comments and ink markup, then click OK
Select a location and a name. Click Save again to save the PDF file
This is what the resulting PDF looks like
As you can see, the comments are not displayed properly. That “MA1” in the first slide was a comment. You can still make text boxes on the slides and insert the comment text in them. Or, add comments to the notes section of the slide(s).
(Please click here to download the PowerPoint Template used in this example)