Text is probably the most important component of a PowerPoint slide. Text formatting seems easy enough, but there are some things to keep in mind when it comes to delivering PowerPoint presentations. These presentations usually have to be given on a large slide and projector. Sometimes the presentation has to be delivered over the internet, other times it is given in a room with fewer people. Text should be formatted in a way that facilitates the interpretation of the message. Today, we’ll talk about a few tips that help do just that.

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Text Formatting Issues: Lining Up Text or Numbers

People struggle to line-up the text in their PowerPoint presentations. Some people try to use spaces, but that does not work too well in most cases. Go to View, and click Rulers in PowerPoint to make the rulers appear. You can click and drag the upside-down triangle on the ruler to move and position the list on the slide.

Text Formatting Issues: Indent Alignment

This problem occurs when turning off bullet points in PowerPoint. When you highlight a bullet point list and click the bullet points icon to disable it, you are left with an indented list. The first item on the list can start going towards the left side of the slide. You can fix this problem by adjusting the indent using the ruler. Removing the indent is also possible when text is pasted as plain text without formatting.

Text Formatting Issues: Making Text Stand Out

There are times when you want to emphasize text on a slide. Itt be a quote or an important data point. Some ways to make the text look more prominent is by applying the bold effect. Of course you can do this by selecting the text and using Ctrl+B to bold the text.

Another way is to make the text font a bit bigger and center the text. Surrounding the text in quotation marks is also effective in making it look more prominent.